December 16th, Special Meeting Minutes
The White City Council held a special meeting on Monday, December 16th, 2024, at 7:00PM at the McKnight Community Center. Mayor Gladis called the meeting to order at 7:00PM. Roll call was taken, council members present were Cutler, Sunderland, Lagerstrom, Haines, and Wright. Don Weigel representing Banner Engineering and Mason Weidenbach representing First District (present by phone) were the only people present at the meeting.
Mayor Gladis began the meeting with the Pledge of Allegiance, followed by roll call.
Motion by Wright, seconded by Haines to approve the agenda.
Motion by Wright, seconded by Haines to approve the December 2nd, 2024, Meeting Minutes.
Motion by Lagerstrom, seconded by Sunderland to approve the bills as presented, except one utility deposit refund to be tabled until the next meeting for further information.
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Claimant |
Check Amount |
Description |
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EFTPS Jason Vostad Automatic Building Controls Brkings-Deuel Rural Water Brookings County Sheriff Aflac Western Area Power Heartland Consumer Power Banner Associates Lowes Home Centers Cooks Wastepaper & Recycling Heartland Consumers Power RFD News Group SD Retirement System SD Dept of Revenue First Bank & Trust South Dakota 811 Infotech Solutions Chad Landmark Kayla Cooper Total
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$1,782.24 $6.08 $300.00 $2,558.60 $1,595.65 $495.08 $2,769.30 $24,828.33 $21,415.00 $114.60 $7,455.84 $2,218.40 $137.46 $943.04 $2,045.60 $29.84 $10.50 $192.00 $280.00 $250.00 $69,427.56
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PP 25 & 26 Payroll Taxes Over Payment on final bill Annual Fire Ext Check 837,000 gallons Contract Law-Nov 2024 Nov 2024 Nov 2024 90,000 KWH Nov 2024 85.25 Mills/KWH Water project & DANR App Pothole Fix Oct, Nov, Dec 2024 Garbage Dec 2024 Fire Hall Pymt Publishing Nov 2024 Retirement Nov 2024 Sales Tax ACH Fees 10 Calls Nov 2024 Service Dec 2024 Health Stipend/Phone Dec 2024 Health Stipend
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There were no public comments during the meeting.
Don from Banner and Mason from First District talked to the board about the phase 2 application process. Mason first talked about the Drinking Water application. The loan amount would be $2,117,453.40. This would be a 30-year loan with quarterly payments of $29,510.80. He also talked about what the surcharge would be if the board decided to proceed with the project. There could be an increase of about $43.00 added to the current surcharge depending on how much grant money the city may receive. Mason then talked about Wastewater System application. This loan would be for $2,164,335.39. It would also be a 30-year loan with quarterly payments of $30,164.19. Mason also said there would be a surcharge increase for this loan also. It would also run around $43.00 on top of the current surcharge. Grant money for the city would alter these surcharge rates to be lower. The city should know by April 2025 what percent of grant they can expect. The city did decide to follow through with the application to see what kind of funding and grants the city can get. There will be a public hearing on this matter January 6th 2025. A motion by Lagerstrom, seconded by Sunderland to approve Resolution 2024-04 Wastewater System, to move forward with the application process, in the amount of $2,164,335.39. A motion by Lagerstrom, seconded by Sunderland to approve Resolution 2024-05 Drinking Water System, to move forward with the application process, in the amount of $2,117,453.40.
The second reading of the Supplemental Ordinance 2024-03 was read by Mayor Gladis with a few questions from the Board. Motion by Cutler, Seconded by Wright, to approve Supplemental Ordinance 2024-03.
There were a few items to take care of for insurance. The board needed to decide if they wanted to insure any of the properties that are currently uninsured. The only item they decided to add was the Museum. They decided to insure it for $75,000.00. Mobile equipment they decided to not insure the water meter reader and the Board decided to change the coverage to replacement cost of the John Deere 524L as prices seem to keep going up to replace this item. There were several changes made to the Vehicle Schedule. Several of the values of the vehicles were lowered.
Kayla gave the finance report. She talked about how going forward she will always have the reconciliation paperwork in their binders so they can see that it is fact balancing every month. Also, Kayla talked about how the McKnight Hall’s floor scrubber needs some maintenance. Kayla has been in contact with Cole Papers out of SF and they plan on coming the week of the 16th to take a look at it.
There was no maintenance report at this meeting.
Motion to adjourn by Wright, seconded by Haines. Meeting adjourned at 8:56pm.
Next meeting is January 6th, 2025, 7pm McKnight Hall Legion Room
