July 1, 2019 - Regular Meeting Minutes
Minutes 07.01.19
The White City Council held its regular meeting at 7:00 pm on Monday, July 1, 2019
at the McKnight Community Center. Mayor Wright led the Pledge of Allegiance, roll call was taken
council persons present were Byers, Cutler, Wilts, Kelm, Gladis and Hopfinger. Also present were
Dan DeYoung maintenance dept, Mary Raine finance officer, Julie Westberg, Arlene Madsen, Cheri Selleck and Lori Colberg.
All motions are unanimous unless noted otherwise. Motion by Kelm, seconded by Byers to approve the minutes from the June 3, 2019 meeting. Motion by Byers, seconded by Hopfinger to approve the bills as presented. The following bills were presented: East River Electric Power $2,821.65, May power; Heartland Consumers Power $23,314.25, May power; SD One Call $10.50, locates; Team Lab Chemical $1,279.85, chemicals; WAPA $1,412.64, May power; Midstates Flooring $85.25, carpet;
RFD News Group $2,149.39, publishing for 2018 and half of 2019; US Post Office $245.00, 7 rolls of postcard stamps; SD Dept Revenue $1,936.03, May sales tax; Aflac $172.25, withheld from employees pay; Amazon $5.99, ledger; ClubHouse Hotel $489.00, hotel for FO school; Amazon $48.79, dawn soap; Ebay $275.00, charger for floor scrubber; ClubHouse Hotel $156.00, room for workshop; Anderson, Oil $362.66, gas & diesel; APPEARS $45.54, mops, towels, rags; Ashley Gouws $400.00, rebate; AT&T $57.04, cell phone; ABC $578.00, battery and alarm check; B&B Auto $146.98, battery for firetruck and tire repair; Brkgs Cty Sheriff $1,595.65, contract law; City of Brkgs $624.80, landfill charge for cleanup day; Tammy Byers $33.51, misc hall supplies & keys; Cooks Wastepaper & Recycling $240.00, clean up fee; Dept of Environment & Natural Resources $270.00, wastewater fee; Dan DeYoung $198.00, HRA; DIG, LLC $5000.00, pass thru grant from Heartland; First District Assn of Local Gov’t $561.25, annual dues; Hillyard $167.70, T-paper and cleaning supplies; ITC, Inc $291.52, 4 phones 2 internets; Joe Klien $62.84, blue ray player; Lowes $233.06, paint and keys; Mary Raine $634.52, HRA, mileage 2 trips to Pierre and meals; Outlaw Graphics $88.00, sign for dump; Quill $75.85, office supplies; Roelofsen Implement $78.50, belt for mower; SD Assoc of Rural Water Systems $370.00, annual dues; SD Dept of Health $90.00, testing; Town & Country Shopper $40.75, advertise rummage sales; WinWater $3,432.42, software and water meters; Arlen Wright $20.00, work on floor scrubber.
Public comments were heard from Byers -- the White Ambulance has donated an AED machine and storage cabinet to the City to be hung in the entryway of McKnight Community Center. She also had checked on the mural that was to be painted on the east wall of the restrooms at the City Park at no charge, but now that person isn’t available. Byers has contacted another artist and will approach the WCC to help pay for the project. It was also discussed to ask Kelli Westberg to paint the trim and door on the old jail and trim on Fire Dept buildings before Pioneer Days.
Westberg representing the WCC asked to have the bar for the Pioneer Days street dance on July 20 set up outside at the entrance to McKnight Community Center. Motion by Gladis, seconded by Wilts to approve their request.
Colberg & Selleck representing the Pioneer Days Committee asked if they could use 35 chairs in the City Park on July 20 of Pioneer Days for the Community Band. Motion by Wilts, seconded by Hopfinger to approve their request.
Schoenfish & Co. will return on on July 17 to do work on the 2017 & 2018 audits.
Tracey Cook, City Custodian, will be painting the inside and outside of restrooms at the City Park. The Main Street parking lines will also be painted by part-time employee Sasha Haleta.
Motion by Cutler, seconded by Gladis to start the process of amending Zoning Ordinance Chapter 2.08. “C1” Central Commercial District. Section 2.08.02 Permitted Uses. 3. Business services excluding any warehousing and storage services. to read “3. Business services INCLUDING…….” Roll call vote Gladis yay, Hopfinger yay, Byers abstain, Cutler yay, Wilts yay and Kelm yay.
Motion by Hopfinger, seconded by Byers to complete the project of sending the White City Ordinances & Resolutions binder to American Legal of Cincinnati, Ohio, for proper codification since it was NOT updated by previous finance officer and the expense was put in the 2019 budget. Roll call vote Hopfinger yay, Byers yay, Cutler nay, Wilts nay, Kelm nay and Gladis nay. An updated quote from American Legal was requested by Cutler.
The City has been getting complaints from citizens about the lack of code enforcement. Byers has been in contact with a code enforcement officer who is employed by the South Dakota Municipalities League and will invite him to the September City Council meeting.
DeYoung gave an update on streets, trees, etc. He was instructed to get any necessary tree trimming at Deubrook Schools done by mid August. Mosquito spraying will start and a $1260 grant was received to help with that expense.
Finance Officer Raine presented the board with a report from Infotech Solutions, LLC on cyber security since the City doesn’t have any security at this time and it is stressed by the South Dakota Municipalities League often. Wilts stated that we don’t need it, so Finance Officer Raine reiterated that, if security is breached, she had presented a plan to prevent it so liability goes to the council. Raine also reported that the Finance Officers School and Debit/Credit Workshop were very informative. Raine also received communication from the Banner engineers that Hydro/Kleen has provided them with their report of the sewer system. And there are 19 water meters that still need to be installed in various homes. The current utility billing is the first time the automated system was used.
Building permits from Brady Hanna, Angela Hertling, Matthew Cassels and Bruce Norman were reviewed. Motion by Cutler, seconded by Kelm to approve all building permits presented.
Motion by Kelm, seconded by Gladis to have Finance Officer sign the yearly fire alarm agreement with Automated Building Controls, Inc.
Motion by Kelm, seconded by Hopfinger to send disconnect notices to past due accounts. Roll call vote Wilts nay, Kelm yay, Gladis yay, Hopfinger yay, Byers yay and Cutler yay.
Next regular meeting will be Monday, August 5, 2019. Motion by Byers, seconded by Gladis to move into executive session at 9:18 pm. Council came out of executive session at 10:06 pm. A Special Meeting will be held on Monday, July 8, at 6:30 p.m. for the purpose of having an Executive Session. Motion by Kelm, seconded by Hopfinger to adjourn.
Terry Wright, Mayor
Mary Raine, Finance Officer