White, South Dakota

Minutes 08.06.18

The White City Council met for its regular meeting on Monday August 6, 2018 at 7:00 pm.  The meeting was called to order by Mayor Wright, roll call was taken.  Council persons present were Tammy Byers, Dave Cutler, Chris Wilts, Wayne Kelm, Deborah Hopfinger and Scott Gladis.  Also present at the meeting were Finance Officer Mary Raine, Maintenance Supervisor Dan DeYoung, Arlene Madsen, Judy Wright, Julie Westberg, Jake & Ashley Gouws, Guy English, Brian Nelson, Brie Murphy, Trevor Schwartz, Dennis Kruse, Russ Larson, Dave Lucas, Dylan Schwartz and Heidi Fieber.

All motions were unanimous unless otherwise noted.  

Motion made by Byers seconded by Hopfinger to approve the minutes of the 2 prior meetings.  

Motion by Hopfinger seconded by Kelm to approve the following bills as presented:   A-I Computers, clean up desktop computer $65.00; Anderson Oil, help on sewer $130.00; Brookings County Sheriff, monthly law $1,595.65; Dakota Portable Toilets, rentals for Pioneer Days $765.00;  Dan DeYoung HRA & HRA claims $273.00; Mary Raine, HRA $250.00;  Prussman Contracting, sewer $892.50; Resmen Electric, wire 3rd air conditioner in Hall $439.51;  Roelofson Implement, lawn mower supplies $86.20;  Roto Rooter, sewer work $2,135.00;  Arlen Wright, repair buffer $35.00; Aero-Dyna-Kleen Services, sewage clean up $8,645.00; Amazon, glass cleaner for Hall $33.03;  Amazon, broom and dust pan $26.59;  Appeara, towels, rags, mops $45.45; Banyon Data Systems, software support $1,590.00; BDRW, July water $2,473.95; Dan DeYoung, HRA claim $7.80; ITC, Inc, phone & internet $299.70; Anita Lowary, training $1,337.50; Mary Raine, mileage $72.16; Midwest Pest Control, pest control $170.00; Runnings Supply, replace stolen items $999.98; SD Rural Water Systems, annual dues $370.00; SDRS, penalty $41.24; Wesco Distribution, electric meter $305.00; Terry Wright, supplies for Hall $24.60; Amazon, saran wrap for hall kitchen $31.94; AT&T, cell phone $55.59;  B&B Auto Service, tire repairs $42.45; Cooks Wastepaper & Recycling, Pioneer Days dumpsters $746.64; Willmott Gravel, dig leak & gravel $376.50; BDRW, June water $2145.95; Cook’s Wastepaper & Recycling, May/June pickups $2082.00; DIG, LLC, pass thru of grant $5000.00; East River Electric Power Co, June power $3,781.88;  Fishback Ins, derby ins $318.29; Heartland Power, June Power $29,261.52; US Post Office, postcard stamps $295.00; WAPA, June power $1,270.31; eBay, 2 inch binders $37.98;  July wages, Mayor and Council $2,390.00, Finance Office $5,256.33; Street Dept $1,188.22; Sewer Dept $1,188.32; Water Dept $1,188.22; Electric Dept $1,188.32; Hall Cleaning $691.42; and Park Dept $128.10. 

Several residents were in attendance to see how progress was coming on the sewage backup that was on July 18th.  The Mayor reported that the film of the problem area was reviewed, and we are looking to hire an engineering firm to help make further decisions. The City is contacting companies to come and dig up the problem area, with the closest one being  6 weeks out on his schedule.  Mayor Wright, Councilpersons Byers and Kelm, Leroy Patrick and the Finance Officer met on August 2 with one engineering firm, SPN Associates, since the incident. 

Trever Schwartz, Fire Chief, and other Firemen met with the Council to see if possibly a new fire and ambulance station could be built.  Both parties are working on the next step.  

Culverts were the next item on the agenda.  One problem culvert was taken care of.  Dave Lucas was representing the Baptist Church, and there was extensive discussion about the other problem culvert between the Baptist Church and the School on Lincoln Ave.  It was decided to contact the school to see the tiling plans from when the new school addition was built.

Mosquito spraying was discussed to see if it could be done more often, and it basically depends on weather and wind.  Dan was also instructed to spray the football field when he sprays. 

Motion by Wilts seconded to approve the building permit submitted by Dan DeYoung.  

Motion by Gladis seconded by Hopfinger to raise garbage rates to $13.45 plus tax. 

Motion by Byers seconded by Gladis to spend around $300.00 to make the Edison lights dimmable in the McKnight Hall since we need accessible control switches anyway.  

Motion was made by Hopfinger seconded by Gladis to approve the new sign for the City Park that Councilperson Byers had checked into, also raising the rates to $17.00 per night with electricity and tax included, without electricity $11.00 per night. 

Maintenance Supervisor Kelm and Dan will go look at 3 vans available at B&B Auto Sales in Brookings and make a decision on which one to purchase, since the old van is unfixable, to be presented at September meeting. 

Councilperson Byers and Finance Officer Raine drove around the City and made a list of 37 possibly abandoned vehicles, as well as other nuisances, at 31 residences.  We will look at our ordinance to see what can be done.

Motion by Gladis seconded by Wilts to give Julie Westberg, representing the Women’s Softball team, a spiking permit for the weekend of their tournament on August 18th & 19th and, if weather permits, the field will be sprayed for mosquitos.  Also, in the discussion of the park and ballfields, Byers asked Dan DeYoung to make copies of keys so cleaning people had access to needed locations.  

Motion by Gladis seconded by Kelm to change the Liquor Agreement between the City and the White Community Club by taking out the “X 115” in 2.) and omitting 11.)  

The White Community Club does not feel they should be responsible for adjusting the thermostats after an event, so Hall Supervisor will make sure they are adjusted before and after the event and lock boxes will be purchased so renters cannot adjust them.  They also conveyed that when they are done at the WCC bar, they want to be done working, lock the kitchen door and leave.   The Council will look into who is responsible for locking up the Hall after an event where liquor is served, as the WCC does need to follow state law since they are serving liquor under the City license.  

Also, in discussion about matters at McKnight Hall, Councilperson Hopfinger mentioned she had received a text from the renters of the Hall on August 10, 2018, that they were missing 30 sandwiches that had been left in the kitchen refrigerator overnight.  The city did inquire with the community members working at the bar if they were aware of any missing sandwiches and they were not.  The City does not feel they can police property of renters, which is stated in the McKnight Community Center Rental Contract under 6.a. Loss or Damage.

Mayor Wright appointed a Budget Committee of Byers, Gladis, Kelm that will meet and draft a proposal of a budget for the entire council to go over.  

Correspondence was presented.  

Councilperson Hopfinger also mentioned she had been approached about having a small playground on the west side of town by the ballfields.  No action was taken. 

Motion by Byers seconded by Wilts to allow the Finance Officer to attend the SDML Conference in October.  

Motion by Wilts seconded by Gladis to send out disconnect notices on two past- due accounts. 

Motion made by Kelm seconded by Hopfinger to adjourn at 9:52 pm.

Terry Wright, Mayor

Mary Raine, Finance Officer